Date: Tuesday April 2, 2024
Time: 3:00 MST/ 6:00 EST
Location: via Zoom
Meeting Type: Regular Meeting
How Called: Standing meeting
Convened: 6:05 EST
Attendees: Barry, Maryanna, Katherine
1 Minutes
Approval of February minutes (draft https://www.pbdd.org/draft-of/ )
2 New Business
Motion by Barry Glicklich to modify the Corporation Bylaws as follows:
- Article 1, section 1- modify DuPage to Cook
- Article 3, Section 7 – Reword as follows:
Meetings shall be held at such place as may be designated from time to time by agreement of the board of directors. Such place may be via an agreed-upon electronic meeting software application.
- Article 3, Section 8 – Reword as follows:
Regular meetings of directors shall be held at a minimum of once annually, and additionally as identified by the board of directors.
At the regular meeting of directors held in March, directors shall be elected by the board of directors. Each director shall cast one vote per candidate, and may vote for as many candidates as the number of candidates to be elected to the board. The candidates receiving the highest number of votes up to the number of directors to be elected shall be elected to serve on the board.
- Article 3, Section 9 – Reword as follows:
Special meetings of the board of directors may be called by the chairperson of the board, the president, the vice president, the secretary, by any two directors, or, if different, by the persons specifically authorized under the laws of this state to call special meetings of the board. Such meetings shall be held at the place designated by the person or persons calling the special meeting.
- Article 3, Section 10 – Reword as follows:
Unless otherwise provided by the articles of incorporation, these bylaws, or provisions of law, the following provisions shall govern the giving of notice for meetings of the board of directors:
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- Regular Meetings. No notice need be given of any regular meeting of the board of directors. In the event a regular meeting is to be rescheduled, three days notice shall be given, unless agreed to by all members of the board of directors.
- Special Meetings. At least one week prior notice shall be given by the secretary of the corporation to each director of each special meeting of the board. Such notice may be oral or written, may be given personally, by first class mail, by telephone or by electronic mail, and shall state the place, date, and time of the meeting and the matters proposed to be acted upon at the meeting.
- Waiver of Notice. Whenever any notice of a meeting is required to be given to any director of this corporation under provisions of the articles of incorporation, these bylaws, or the law of this state, a waiver of notice by the director, whether before or after the time of the meeting, shall be equivalent to the giving of such notice.
Motion seconded, passed.
3 Information Sharing
- Conference report shared
- Final Financials for 2023 shared with board
- NDIA – hosting resource pages?
- Arizona Digital Inclusion Network (ADIN) – event page as google doc is working well.
4 Action Item Status Update
Walking through the Action Item List and noting updates. In the minutes, this will record items closed during meeting.
Removed a number of ongoing items since we are winding down.
Closed the following items:
- Opened 10/25/21 Maryanna will check partners guidestar description and suggest improvements if needed for the ones we did earlier, often find out that some information hasn’t been updated.
- Opened 1/8/24 – Review & Revise Bylaws, minimally to change the number of meetings per year and location. Barry sent out the current bylaws for review 2/10/24. Motion to revise on agenda for April 2, 2024 meeting
- Opened 1/8/24 – Review and revise action item list, particularly goals.
- Opened 1/8/24 – Katherine move pages to History.
5 Time and Location for Next Meeting
Next meeting – July 8, 2024 at 3:30pm MST/6:30pm EDT via Zoom
6 Adjourn
Adjourned: (time)